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How to Choose the Right Cloud-Based Access Control System

May 26, 2024
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On-Premise Access Control vs. Cloudbase Access Control: Which is the Better Choice?

In today's digital age, access control systems have become essential for ensuring the security and protection of businesses and organizations. With advancements in technology, traditional on-premise access control systems are being challenged by newer cloud-based access control solutions. But which one is really better? We are going to explore the differences between on-premise and cloud-based access control to determine which is the better choice for your security needs.

What is On-Premise Access Control?

On-premise access control systems are self-managed and operated within a physical location. This means that all data and information related to access control is stored on servers and hardware within the premises. These systems typically require a dedicated IT team to manage and maintain them, ensuring they are up-to-date and functioning correctly.

What is Cloud Based Access Control?

Cloudbase access control, on the other hand, operates through cloud-based servers managed by third-party vendors. This means that all data related to access control is stored in the cloud and can be accessed from anywhere where there is an internet connection. Cloudbase access control offers a more cost-effective and convenient solution by eliminating the need for on-premise hardware.


The main difference between on-premise access control and cloud-based access control lies in their infrastructure. While on-premise systems require physical servers and hardware, cloud-based systems operate through remote servers. This makes them more cost-effective and more accessible to scale and maintain. Additionally, cloud-based access control offers higher flexibility as it can be accessed from anywhere, making it perfect for businesses with more than one location or remote workers.

Advantages of On-Premise Access Control

One of the main advantages of on-premise access control is its added security and control. As all data is stored within the premises, it is less vulnerable to external cyber-attacks. This also gives businesses complete control over their data, lowering the risk of breaches or unauthorized access.

Advantages of Cloud Based Access Control

On the other hand, cloud-based access control offers a more modern and efficient solution. Being cloud-based eliminates the need for businesses to invest in expensive hardware and IT resources. It also provides seamless integration with other security systems, such as security cameras, making it a comprehensive security solution.

Scalability and Maintenance Considerations in Access Control Systems

Regarding scalability and maintenance, there are significant differences between on-premise and cloud-based access control systems. With on-premise systems, scaling up requires substantial investment in additional servers and hardware, which can be expensive and time-consuming. In addition, these systems require continuous maintenance by an in-house IT team to ensure they are functioning optimally and remain secure.

Cloudbase access control, however, excels in scalability. As the data is stored in the cloud, expanding the system is as simple as purchasing additional cloud storage space, often done with a few clicks of a button. This results in significant cost and time savings compared to scaling in on-premise systems. In terms of maintenance, cloud-based access control systems have the advantage of being managed by a third-party vendor, which typically includes regular updates and maintenance as part of the service package. This ensures the system is always up to date and reduces the burden on internal IT resources. 

Thus, cloud-based access control systems offer significant advantages over traditional on-premise systems regarding scalability and maintenance. However, the final decision should always be based on your business's specific needs and resources.

Implementation Process

The implementation process of both on-premise and cloud-based access control systems differs substantially, each with its own complexities and considerations. 

For on-premise access control, the implementation is a more hands-on process that usually involves installing physical hardware, setting up servers, configuring software, and connecting various components within the premises. This requires a high level of expertise and can be time-consuming, but it provides greater control and customization. 

On the other hand, implementing cloud-based access control systems is more streamlined. Since these systems rely on the cloud, there is no need to install physical servers or hardware. The process typically involves:

  • Setting up user accounts.
  • Configuring settings through a web-based interface.
  • Integrating with existing security systems like security cameras.

This process is usually faster and less labor-intensive than on-premise implementations. However, it's worth mentioning that implementing a cloud-based system requires a reliable and high-speed internet connection. Any disruptions or slowdowns in the internet service can affect the functionality and effectiveness of the system. Therefore, before opting for a cloud-based solution, it's essential to assess the stability and speed of your internet connection. 

In summary, while on-premise access control systems offer more control and customization, they require a more complex implementation process. Conversely, cloud-based access control systems provide a more streamlined and efficient implementation process but rely heavily on a stable internet connection. The choice between the two largely depends on your organization's needs, resources, and IT capabilities.

Integration Capabilities

The integration capabilities of both on-premise and cloud-based access control systems play a key role in their overall functionality and efficiency. 

On-premise access control systems often require more intricate integration efforts. They must be meticulously synchronized with existing systems and networks within the premises. This includes integrating other security measures, such as security cameras and alarm systems. Despite the complexity, this approach provides a high degree of customization, permitting businesses to create a cohesive security infrastructure that matches their needs. 

On the other hand, cloud-based access control systems typically come with easy-to-implement integration capabilities. Since they are cloud-based, they can effortlessly integrate with various other cloud-based services. This includes security cameras, alarm systems, user databases, and other essential operational software. The cloud-based nature of these systems also facilitates real-time updates across all integrated systems, enhancing their efficiency and responsiveness. 

In conclusion, while on-premise systems offer greater customization in integration, they require more resources and expertise. Cloudbase systems, despite being reliant on stable internet connectivity, promise easy integration and real-time updates, making them a preferred choice for businesses seeking efficiency and modernize operations. The choice, once again, depends on your organization's specific needs and resources.

Which One is the Better Choice?

Choosing between on-premise and cloud-based access control depends on your specific security needs. For businesses that require a high level of control and security, on-premise systems may be the better choice. However, cloud-based access control may be the way to go for those looking for a more cost-effective and convenient solution.


In conclusion, both on-premise, access control and cloud-based access control have their advantages and disadvantages. While on-premise systems offer higher control and security, cloud-based systems are more cost-effective and efficient. Businesses need to guage their specific needs and choose the solution that best fits them. Ultimately, investing in any access control system is pivotal for ensuring the safety and protection of your business or organization. 

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